The Medical Records Department is dedicated to maintaining your medical
records and keeping your health information private and secure in accordance
with patient’s rights and federal and state regulations. For additional
information regarding health records and privacy, please
click here for the "Notice of Privacy Practices."
How to obtain a copy of your records at Heart of the Rockies Regional Medical Center
A patient or their legal representative may inspect and/or obtain a copy
of their health information, or have copies of their records sent to another
facility or provider. A completed and signed "Authorization for Disclosure
of Health Information" form along with valid photo identification
is required for copies of records to be released. Please
click here for the "Authorization for Disclosure of Health Information" form.
For assistance in obtaining copies of your medical records, please call
the Medical Records Department at 719-530-2285 or fax 719-530-2287. The
office is located on the second floor of the hospital near the elevators
and is open Monday through Friday, from 8 a.m. to 5 p.m. (including the
lunch hour). You may also request your records from our clinic locations.
Medical records will only be released when the requestor provides proper
Photo identification is required. If you are requesting records for someone other than yourself, you must
provide supporting legal documentation such as:
· Power of Attorney
· Advance Health Care Directive
· Living Will
· Executor of the Estate
· Court order/Conservatorship appointed by the court
If you are requesting radiology images, please contact the Imaging Department
at 719-530-2318 or 719-530-2320.
How to obtain birth and death certificates
Heart of the Rockies Regional Medical Center does not retain copies of
birth or death certificates. They are maintained by the City of Salida
in the Vital Records Department.
The City of Salida
The Touber Building
448 East First St., Ste. 112
Salida, CO 81201
Phone: 719-539-2311, ext. 2620
We are happy to assist you if you have additional questions. Please contact
us during our hours of operation at 719-530-2285.
Medical Records Department
Heart of the Rockies Regional Medical Center
1000 Rush Street
Salida, Colorado 81201
Hours of Operation
Monday – Friday 8 a.m. – 5 p.m.
Open during lunch hours
Click here to be directed to our Patient Portal where you can access limited medical
Benefits of viewing your own medical records
Reviewing your medical history can help you make important choices regarding
future healthcare. If you move frequently, or often visit numerous doctors,
providing them with easy access to your medical records can help facilitate
their treatments and advice. Additionally, you will have a better idea
of your physical strengths and weaknesses, and can address with your physician
anything you find concerning on your record.
Public notice of medical record destruction
Heart of the Rockies Regional Medical Center is hereby giving notice that
paper medical records related to hospital visits for patients who expired
in calendar year 2006 will be destroyed. Destruction is being carried
out in accordance with the Code of Colorado Regulations and is scheduled
to begin on June 30, 2017.
If you are a personal representative of someone whose records are scheduled
for destruction and you would like to have these records, you must complete
an “Authorization for Disclosure of Health Information” form,
provide photo identification and proof that you are the individual’s
“personal representative” authorized to receive the information.
A personal representative is defined as an executor, administrator, or
other person who has authority to act on behalf of the deceased individual
or the individual’s estate.
If you have any questions regarding the destruction of medical records,
please contact the Medical Records Department Manager and Privacy Officer